|
BABERGH DISTRICT COUNCIL
COUNCIL MEETING
MINUTES OF A MEETING OF THE BABERGH DISTRICT COUNCIL HELD IN THE COUNCIL CHAMBER, COUNCIL OFFICES, CORKS LANE, HADLEIGH ON TUESDAY 20 JUNE 2006
PRESENT: Mr R W Thake – Chairman
|
Mr C W Arthey
Mrs E F Bates
Mr P K Beer
Mr N A Bennett
Mr M P Booth
Mr J C Brand
Mrs S Carpendale
Miss J J Chapman
Mr K Grimsey
Mr D G Grutchfield
Mr A J Hinton
Mr C J Hunt
Mr B D Hurren
Mr N H J Irwin
Ms J A Jenkins
Mr P Jones
Mr D H Keane |
Mr R E Kemp
Mr B L Lazenby
Mr J A B Long
Dr M R Miller
Mr J M Owen
Mr J J Quinlan
Mr N A Ridley
Mr J W Roberts
Mr D C Rose
Mrs W J Sadler
Mr J R A Sayers
Mr C M Spence
Mr H N Todd
Mr G S White
Mr D L Wood
Mr L H Young |
The following Members were unable to be present:- Mr A C Bavington, Mr D M Busby, Mrs S P Clarke, Mr P J Holbrook, Mr C D Kerr, Mr N MacMaster, Mr A E Pearce, Mr D J Read and Mrs S M Wigglesworth.
The proceedings were opened with Prayer.
23 MINUTES
RESOLVED
That the Minutes of the meeting held on 11 April 2006 be confirmed and signed as a correct record.
24 DECLARATION OF INTERESTS
None declared.
25 CHAIRMAN’S ANNOUNCEMENTS
Events Attended
The Chairman informed the meeting that a number of events had been attended by both the Chairman and the Vice-Chairman on behalf of the Council since the last meeting.
Chairman’s Reception
The Chairman advised that invitations had been sent out for the Chairman’s Reception which is to take place on the evening of Friday, 21 July 2006 at the Stoke-by-Nayland Hotel.
Staff Party
The Chairman advised that arrangements were being made for a staff party to be held on the evening of Friday 20 October 2006 at Lavenham Village Hall.
26 TO RECEIVE NOTIFICATION OF PETITIONS IN ACCORDANCE WITH COUNCIL PROCEDURE RULE NO.13
In accordance with Council Procedure Rule No. 13, it was noted that the following petition had been received:
Application No. B/06/00563/OUT – Erection of detached two-storey dwelling with garage. Construction of new vehicular access, part side garden of The Old Rectory, The Street, Chattisham.
Petition signed by approximately 42 residents of the District which was reported to the Development Committee meeting held on 26 April 2006 and considered with the subsequent report.
27 QUESTIONS FROM THE PUBLIC
None received.
28 QUESTIONS FROM MEMBERS
None received.
29 STATEMENT OF ACCOUNTS 2005/06
The Head of Finance submitted a report (Paper F38) seeking approval of the draft Statement of Accounts for 2005/06 which were attached as Appendix 1 to the report, the Treasury Management Review attached as Appendix 2 and the Summary of Budget Carry Forward Requests attached as Appendix 3.
It was noted that in paragraph 4.4 of Paper F38 the figure of 1.5% should be amended to 4.2%. It was agreed that page 3 of the Statement of Accounts would be amended to provide greater clarification.
During consideration of this item concern was expressed at the pension fund deficit and the Head of Finance undertook to submit a report to a future Strategy Committee providing an interim statement on the latest position.
RESOLVED
(1) That the Statement of Accounts for 2005/06 as contained in Appendix 1 of Paper F38 be approved.
(2) That the Treasury Management Performance for 2005/06 as detailed in Appendix 2 to Paper F38 be noted.
(3) That the Budget Carry Forward set out in Appendix 3 to Paper F38 be approved.
(4) That the Head of Finance:
(a) be authorised to make amendments to the accounts where this is necessary and as a result of external audit requirements.
(b) ensures that the Service and Financial Planning Member Working Group fully considers the impact of the 2005/06 financial results on current and future budgets, specifically in relation to potential ongoing savings.
30 MONITORING OFFICER
The Chief Executive submitted a report (Paper F39) advising that as part of the management restructure review, the Acting Head of Legal and Administrative Services will be appointed to the new post of Solicitor to the Council. The Post of Head of Legal and Administrative Services will be deleted from the establishment.
The Committee was requested to make amendments to the Constitution (a) to enable Kathryn Saward to be appointed as Monitoring Officer and (b) on arrangements for any future appointment of the Monitoring Officer.
RESOLVED
(1) That the post of Solicitor to the Council be designated Monitoring Officer in accordance with Section 5 of the Local Government and Housing Act 1989.
(2) That Kathryn Saward be appointed to the role of Monitoring Officer.
(3) That Article 4 of the Constitution be amended to the effect that only Council may dismiss the Monitoring Officer.
(4) That the Solicitor to the Council be authorised to make consequential changes to the Constitution as a result of the decisions referred to in (1) to (3) above.
31 SCHEME OF DELEGATION
The Chief Executive reported that the new management structure is to be introduced with effect from 3 July 2006.
The functions and areas of responsibility for each of the Divisions are now being finalised. Part 3 of the Constitution “Responsibility for Functions including Scheme of Delegation” will need to be updated to align itself with the new structure.
The finalised list of delegations will be reported to the next meeting of the Council but in the meantime the Council was requested to agree to the adoption of some interim arrangements.
RESOLVED
That the Chief Executive be delegated authority to determine the distribution of functions under the Scheme of Delegation for staffing related matters in Part 3 of the Constitution for the purposes of implementing the structural review of the management structure with effect from 3 July 2006.
Note: Mrs K Saward was not present during consideration of the Item referred to in Minute No. 30 above.
The business of the meeting was concluded at 10.30 a.m.
Chairman
|