BABERGH DISTRICT COUNCIL

COUNCIL MEETING

MINUTES OF A MEETING OF THE BABERGH DISTRICT COUNCIL HELD IN THE COUNCIL CHAMBER, COUNCIL OFFICES, CORKS LANE, HADLEIGH ON MONDAY 27 JUNE 2011

Quick Links

• 19 - Minutes,
• 20 - Declaration of Interests,
• 21 - Chairman's Announcements,
• 22 - To Receive Notification of Petitions in Accordance with Council Procedure Rule No. 13,
• 23 - Questions from the Public,
• 24 - Questions from Members,
• 25 - Alignment of Meeting Dates with those of Mid Suffolk District Council - Revised Timetable for 2011/12,
• 26 - Allocation of Seats on Joint Committees/Panels,
• 27 - Appointment of Representatives to Serve on Outside Bodies/Partnerships,

PRESENT:    Mr D L Wood - Chairman 

The following Members were unable to be present:  Mrs J Antill, Mr N A Bennett, Mr D M Busby, Mrs S Carpendale, Mr B D Hurren, Mr P Jones, Mr A F D W Osborne, Mr D C Rose and Mr L H Young.

The proceedings were opened with a short prayer for those Members who had chosen to participate.

19    MINUTES

RESOLVED

That the Minutes of the Annual Meeting held on 19 May 2011 be confirmed and signed as a correct record.

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20    DECLARATION OF INTERESTS

None declared.

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21    CHAIRMAN’S ANNOUNCEMENTS

Standards Committee Member

The Chairman welcomed to the meeting Peter Down, Vice-Chairman of the Standards Committee.

Chairman’s Reception

The Chairman referred to this event, which would be held at Wherstead Park.  Members noted that those attending will be asked to pay a contribution towards the costs.

Events attended

The Chairman referred to Paper L35 outlining recent events attended by him and the Vice-Chairman of the Council.

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22    TO RECEIVE NOTIFICATION OF PETITIONS IN ACCORDANCE WITH COUNCIL PROCEDURE RULE NO.13

None received.

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23    QUESTIONS FROM THE PUBLIC

None received.

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24    QUESTIONS FROM MEMBERS

None received.

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25    ALIGNMENT OF MEETING DATES WITH THOSE OF MID SUFFOLK DISTRICT COUNCIL – REVISED TIMETABLE FOR 2011/12

Members had before them Paper L36, a revised timetable for 2011/12 which had been prepared by the Director of Corporate Services to align dates of the Strategy/Executive Committees and Council meetings to within a few days.  The proposed revisions had been considered by the Joint Member Implementation Board (JMIB), and the Chairmen and Vice-Chairmen of Council and Committees together with Group Leaders had been asked for their comments. 

The Director of Corporate Services reported that the full Timetable of Meetings had then been revised, having regard to the timing of those meetings which have to meet specific business requirements.  Members’ attention was drawn to the key changes from the original timetable approved on 13 December 2010.

The Chairman of the Strategy Committee, Jennie Jenkins, then referred to a concern which had been raised about the timings of the August Strategy and September Council meetings, as a result of which it was suggested that the August Strategy Committee returns to the original date of 18 August, and the additional Council meeting to consider the recommendations on the Draft Core Strategy for the Local Development Framework takes place on Monday 5 September.  Members accepted these changes together with the other revisions proposed in Paper L36.

RESOLVED

That the revised Timetable of Meetings for 2011/12 be approved, as appended to these Minutes.

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26    ALLOCATION OF SEATS ON JOINT COMMITTEES/PANELS

Members had before them an updated Agenda Item 9 to replace Items 9 and 10 on the circulated agenda.

The update which had been prepared by the Director of Corporate Services referred to discussions with Group Leaders from both Babergh and Mid Suffolk, from which it had become apparent that the allocation of seats to the various Groups needed to be changed to enable the overall political representation to work.  Members were advised that the Group Leaders had been asked for nominations to the revised appointments and these were reported to the meeting.

RESOLVED

That appointments be made as follows:-

Simon Barrett (Conservative) to replace David Busby on the Joint IT Panel.
Jack Owen (Labour) to replace David Busby on the Joint Scrutiny Committee (JSC)

Substitute Members to the JSC in accordance with the revised Group allocations:-

Mr S R Barrett (Conservative)
Mr P D Burgoyne (Conservative)
Mr D M Busby (Lib/Dem)
Mr R E Kemp (Independent)
Mr N MacMaster (Labour)

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27    APPOINTMENT OF REPRESENTATIVES TO SERVE ON OUTSIDE BODIES/PARTNERSHIPS

The Director of Corporate Services submitted a report (Paper L37) giving details of vacancies to which no appointments had been made at the Annual Meeting.

Members were advised that the Suffolk Care, Health and Independence Board appointment could be left in abeyance pending the Board’s new terms of reference being finalised.  This would also give the opportunity for further information to become available about the possibility of District Council representation on the developing Suffolk Health and Wellbeing Board.

RESOLVED

(1)    That appointments be made to outside bodies/partnerships for the current term of office as follows:-

Babergh Community Safety Partnership
Mr A J Ward 

Babergh and County Domestic Violence and Abuse Forums
Mr C A Roberts

Dual Use Sports Centre Management Committee – Hadleigh High Leisure Centre Governors Committee
Mr D G Grutchfield

(2)    That no appointments be made at this time to

Suffolk Care, Health and Independence Board
University Campus Suffolk – Foundation Board           

pending the receipt of further information, together with a formal invitation for a Member representative.

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The business of the meeting was concluded at 9.55 a.m.

Chairman