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The meeting was held in the Council Chamber, Council Offices, Corks lane, Hadleigh.
Quick links
- Present,
- Apologies,
- 51 - Minutes of last meeting,
- 52 - Declaration of interests,
- 53 - Chairman's announcements,
- 54 - Notification of Petitions,
- 55 - Recommendations and reports from committees,
- 56 - Questions from the public,
- 57 - Questions from members,
- 58 - State of the District Debate,
- 59 - Appointment of member representation,
- 60 - Action out of meeting,
- Adjourned, and
- Meeting end.
- Mr R W Thake – Chairman,
- Mr C W Arthey,
- Mrs E F Bates,
- Mr P K Beer,
- Mr N A Bennett,
- Mr M P Booth,
- Mr J C Brand,
- Mr D M Busby,
- Mrs S Carpendale,
- Miss J J Chapman,
- Mrs S P Clarke,
- Mr K Grimsey,
- Mr D G Grutchfield,
- Mr A J Hinton,
- Mr P J Holbrook,
- Mr C J Hunt,
- Mr N H J Irwin,
- Ms J A Jenkins,
- Mr P Jones,
- Mr D H Keane,
- Mr B L Lazenby,
- Mr J A B Long,
- Mr N MacMaster,
- Dr M R Miller,
- Mr J M Owen,
- Mr A E Pearce,
- Mr J J Quinlan,
- Mr D J Read,
- Mr N A Ridley,
- Mr J W Roberts,
- Mr D C Rose,
- Mrs W J Sadler,
- Mr J R A Sayers,
- Mr C M Spence,
- Mr H N Todd,
- Mr G S White,
- Mrs S M Wigglesworth, and
- Mr L H Young.
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The following Members were unable to be present;
- Mr A C Bavington,
- Mr B D Hurren,
- Mr R E Kemp,
- Mr C D Kerr, and
- Mr D L Wood.
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The proceedings were opened with Prayer.
RESOLVED
That the Minutes of the meeting held on 19 September 2006 be confirmed and signed as a correct record.
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None declared.
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Mr J J Quinlan
The Chairman welcomed back Mr J J Quinlan, following his recent illness.
Events Attended
The Chairman informed the meeting that a number of events had been attended by both the Chairman and the Vice–Chairman on behalf of the Council since the last meeting. Two events in particular had stood out. Firstly, the presentation to Polstead of the Village of the Year Award where the community spirit was particularly in evidence and secondly, the celebration for Mrs Nellie Smith’s 100th birthday at Babergh’s sheltered housing scheme in Lavenham.
Youth Conference
The Chairman referred to the success of the recent Youth Conference held at Stoke-by- Nayland on 16 October 2006.
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54 To receive notification of petitions in accordance with council procedure rule no. 13
In accordance with Council Procedure Rule No. 13, it was noted that the following petition had been received:-
Application No. B/06/01419 - Change of use of agricultural building to sale of equestrian equipment, Town House Fruit Farm, Hadleigh.
Petition in favour of the application signed by approximately 124 (revised) residents of the District which was reported to the Development Committee meeting on 11 October 2006 and will be considered in conjunction with any report.
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55 Recommendations and reports from committees
a) CAST (Strategy Committee Minute No. 44)
Kathryn Saward, as Monitoring Officer, advised the meeting that it is imperative that Members should be present for the totality of the debate in this matter. Councillors Chapman, Irwin and Todd had all arrived part way through the debate on this matter and the advice, therefore, was that they should not take part in the debate or vote in this matter.
The recommendations of the Strategy Committee were proposed and seconded. A recorded vote was requested and the voting was as follows.
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For the Proposal
- Mr C W Arthey,
- Mr P K Beer,
- Mr J C Brand,
- Mr A J Hinton,
- Mr P J Holbrook,
- Mr C J Hunt,
- Ms J A Jenkins,
- Mr P Jones,
- Mr D H Keane,
- Mr J A B Long,
- Mr N A Ridley,
- Mr J W Roberts,
- Mr D C Rose,
- Mrs W J Sadler,
- Mr J R A Sayers,
- Mr C M Spence,
- Mr G S White,
- Mr S M Wigglesworth,
- Mr L H Young.
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Against the Proposal
- Mrs E F Bates,
- Mr N A Bennett,
- Mr M P Booth,
- Mr D M Busby,
- Mrs S Carpendale,
- Miss J J Chapman,
- Mr K Grimsey,
- Mr D G Grutchfield,
- Mr B L Lazenby,
- Mr N MacMaster,
- Dr M R Miller,
- Mr J M Owen,
- Mr A E Pearce,
- Mr J J Quinlan,
- Mr D J Read,
- Mr R W Thake.
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Abstentions
- Mrs S P Clarke
- Mr H N Todd.
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Did not Vote
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RESOLVED
- That, subject to 6 monthly update reports being submitted, the High Level 2-Year Programme Plan, to implement our own long-term internal customer access solution based on the ‘Positioning Option’, including major deliverables and milestones, resource requirements, spending plans and risks set out at Appendix 2 of Paper F85 be approved.
- That the CAST Programme Board undertake a ‘Take Stock’ review in 2008/09, of the CAST Programme including a comparison of Babergh’s progress with other Councils (particularly in Suffolk), to determine whether any further changes, initiatives or investments need to be pursued.
- That an Invest to Save Fund of £50,000 is set aside, from the CAST budget, to support the Efficiencies Review. Further, that the Head of Finance, in consultation with the Member Efficiencies and Procurement Champion, be delegated authority to allocate funding from this budget.
b) Member Champions (Strategy Committee Minute No. 48)
During consideration of this item some suggested minor wording to the recommendations were discussed and these are incorporated in the decision below:-
RESOLVED
- That Option 3 contained in Paper F91 be adopted as the framework for appointing Priority Champions, and that this approach be recommended to the new Council in 2007.
- That the definition and the role of a Member Champion as set out at paragraph 4.2 and Option 2 of Paper F91 be adopted.
- That the appointment of new Member Champions be delayed until the new Council in 2007.
- That the Independent Remuneration Panel be requested to consider the introduction of a Special Responsibility Allowance for Member Champions.
c) Gambling Act 2005: Statement of licensing principles document and Licensing Authority Delegations (Licensing and Appeals Committee Minute No. 29)
RESOLVED
- That the suggested revisions incorporated in Appendix 2 to Paper F95 be approved and incorporated in the Gambling Act 2005 “Statement of Principles” document for adoption and publication from 3 January 2007, to take effect for a three year period from 31 January 2007.
- That delegation be given in respect of Gambling Act 2005 functions in accordance with the table attached as Appendix 1 to Paper F95 subject to the following amendment:-
The inclusion of an additional column indicating “Full Licensing Committee” and that the matter to be dealt with “Fee setting (when appropriate)” be delegated to the Full Licensing Committee.
(d) Licensing Act 2003: Review of Statement of Licensing Policy (Licensing and Appeals Committee Minute No. 30)
RESOLVED
- That the first formal Babergh review of the Statement of Licensing Policy now be conducted during 2007, in accordance with the statutory timescales involved with publication of a second local version Statement of Licensing Policy to be effective from 7 January 2008.
- That the annual policy review by the Licensing and Appeals Committee previously resolved by Council be revised to a three-yearly review in accordance with statutory requirements.
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56 Questions from the public
None received.
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57 Questions from members
None received.
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The Chairman of the Council introduced this item and referred to the Head of Corporate Services report (Paper F114) which outlined the results of the State of the District event at Lavenham.
The meeting were asked to discuss the issues raised at Lavenham, and decide which should be considered further as part of the 2007/08 Corporate Plan and Budget Process. The Corporate Plan Working Group will then work on a revised Corporate Plan. The three themes discussed at Lavenham were:-
- A safe and sustainable environment.
- Easy convenient access to quality services.
- Raising individual and community ambitions and encouraging active citizenship.
The Chairman advised that to allow for a more comprehensive debate, Council Procedure Rule 20 allows the Chairman to decide the form of the State of the District Debate and he proposed to allow Members to speak more than once on this item, but that speeches should not exceed 3 minutes.
Members then considered Paper F114, discussed the issues raised through the consultation exercise and considered which should be considered further as part of the Corporate Plan and Budget Process.
RESOLVED
That the following issues be considered further as part of the 2007/08 Corporate Plan and Budget Process:-
- Sustainability to be embedded across all of the Council’s activities and be a key priority running through all elements of the Corporate Plan. Promotion of active participation of community to achieve sustainability.
- Response to climate change.
- Needs of elderly people.
- Engagement with young people e.g. further development of links with schools.
- Development of community warden scheme.
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Chilton Master Plan Joint Member Advisory Group
The Head of Corporate Services reported that in December 2003, Council established the Chilton Master Plan Joint Member Advisory Group (JMAG). Whilst not a decision-making body, it has responsibility for overseeing the Chilton development in order to maximise the social, economic and environmental benefits from the development for the benefit of the local community.
Council also agreed that Members from the Political Leaders’ Group be nominated to represent Babergh on the JMAG and appointed Mr A C Bavington and Mr C M Spence. Suffolk County Council was invited to nominate an equal number of Members to the Group.
Since that decision was taken, both Mr Bavington and Mr Spence have indicated that they wish to stand-down from JMAG and the meeting were requested to consider appointing replacement representatives.
The following were proposed and seconded to be the Council’s representatives on JMAG:-
- Chairman of Strategy Committee,
- Mr N A Bennett,
- Mr J R A Sayers.
It was agreed that voting would be by show of hands.
RESOLVED
That the Chairman of Strategy Committee and Mr N A Bennett be appointed as the Council’s two representatives to serve on JMAG, both appointments to be for the remainder of the current term of office.
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Affordable Housing Scheme – Churchill Close, Lawshall
RESOLVED
That the action taken out of meeting referred to in Paper F115 be noted.
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The meeting adjourned between 11.30 a.m. and 11.55 a.m. for refreshments.
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The business of the meeting was concluded at 1.30 p.m.
Chairman
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