29 January 2008 - Agenda

Members

Mr J C Brand
Mr D M Busby
Mr J R B Cave

Mr D G Grutchfield
Ms J A Jenkins
Mr C A Roberts

Mr D M Walton
Mr G S White
Mr L H Young

ITEM

BUSINESS

1

SUBSTITUTES AND APOLOGIES 

Any Member attending as an approved substitute to report giving his/her name and the name of the Member being substituted.

To receive apologies for absence.

2

DECLARATION OF INTERESTS 

Members to declare any interests as appropriate in respect of items to be considered at this meeting.
 

3

MINUTES

To confirm and sign the Minutes of the meeting held on 27 November 2007 as a correct record.

To confirm and sign the Minutes of the Joint Meeting of the Overview and Scrutiny (Stewardship) Committee and the Overview and Scrutiny (Community Services) Committee held on 11 December 2007 as a correct record, subject to the concurrence of the Overview and Scrutiny (Community Services) Committee. 

4

PETITIONS

The Head of Corporate Services to report, in accordance with Council Procedure Rule No. 13, the receipt of any petitions submitted to the Chief Executive.
 

5

QUESTIONS FROM MEMBERS

The Chairman to answer any questions on any matters in relation to which the Council has powers or duties which affect the District and which fall within the terms of reference of the Committee of which due notice has been given in accordance with Council Procedure Rule No. 15.4 – (a) and (b).
 

Paper G192

 
Paper G175

6

CALL-IN: STRATEGY COMMITTEE MEETING HELD ON 10 JANUARY 2008 – CAPITAL PROGRAMME 2007/08 

The Head of Corporate Services to advise that following the Decision Notice circulated on 11 January 2008 outlining decisions taken by the Strategy Committee on 10 January 2008, a Call-In request has been submitted, and this is attached as Paper G192.

In accordance with the procedures on Call-Ins, a copy of the report the subject of the Call-In, Paper G175, is attached.  Any updated information considered relevant will be provided to the meeting.

The following will be the usual order of appearance:-

(a)    The author of the call-in report notifies Members of Overview and Scrutiny Committee of the updated position.

(b)    The “call-in” Members (one or all) make a presentation of their reasons for call-in.

(c)    Members of Overview and Scrutiny Committee may question them. 

(d)    The Chairman of the Strategy Committee (or his or her nominated representative) explains why the decision was made.

(e)    Members of Overview and Scrutiny Committee may question him/her.

(f)     Any other contributions from representatives from outside the Council.

(g)    Members of Overview and Scrutiny Committee may question him/her.

(h)    The author of the report presents his/her papers with or without comments. The Officer is not expected to make a further presentation.

(i)     Members of Overview and Scrutiny Committee may question him/her.

(j)     Member of the Strategy Committee (as above) to respond.

(k)    Discussion takes place.

(l)    There will be a vote giving the reason for the Overview and Scrutiny Committee’s decision (if the Strategy Committee Member has indicated that he/she is prepared to take the matter back to the Committee that will be noted and referred to together with the reason).

(m)   The Chairman of the Overview and Scrutiny Committee will have the discretion to operate the above process flexibly where it is considered that changes would be conducive to the effective performance of the Scrutiny role.
 

 
Paper G190 

7

LOCAL AUTHORITY MODERNISATION PROGRAMME (LAMP) PROJECT – TIMESCALES AND PAYMENT PROFILES

Report by the Head of Corporate Services attached.

 
Paper G186

Paper G169
Appendix A to Paper G169

Paper G158 previously circulated

8

BUDGET SCRUTINY

Report by the Head of Finance attached. 

Report submitted to the Strategy Committee attached. 




Report previously considered by the Overview and Scrutiny Committees, please bring your copy with you to the meeting.

Paper G187

 

9

USE OF RESOURCES ASSESSMENT 2007

Report by the Head of Finance attached.

Paper G188

10

RISK MANAGEMENT ANNUAL REPORT

Report by the Head of Finance attached.

 
Paper G189

11

MANAGING THE TRANSITION TO A NEW PERFORMANCE MANAGEMENT FRAMEWORK

Report by the Head of Corporate Services attached. 

Paper G191

12

WORK PLAN

Report by the Head of Corporate Services attached.

Notes:  (1)       A buffet lunch has been arranged for Members in Committee Room 1.

            (2)      The next meeting of the Overview and Scrutiny (Stewardship) Committee will be held on Tuesday 18 March 2008 at 9.30am.

For further information on any of the Part 1 items listed above, please contact Linda Pattle on Ipswich (01473) 826652 or via email at committeeservices@babergh.gov.uk