Agenda - 24 March 2009

Members

Mrs J Antill
Mr J C Brand
Mr D M Busby

Mr D G Grutchfield
Mr B Riley
Mr C A Roberts

Mr H N Todd
Mr D M Walton
Mr L H Young

ITEM

BUSINESS

1

SUBSTITUTES AND APOLOGIES

Any Member attending as an approved substitute to report giving his/her name and the name of the Member being substituted.

To receive apologies for absence.

2

DECLARATION OF INTERESTS

Members to declare any interests as appropriate in respect of items to be considered at this meeting.

3

MINUTES

To confirm and sign the Minutes of the meeting held on 27 January 2009 as a correct record.

4

PETITIONS

The Director of Corporate Services to report, in accordance with Council Procedure Rule No. 13, the receipt of any petitions submitted to the Chief Executive.

5

QUESTIONS FROM MEMBERS

The Chairman to answer any questions on any matters in relation to which the Council has powers or duties which affect the District and which fall within the terms of reference of the Committee of which due notice has been given in accordance with Council Procedure Rule No. 15.4 – (a) and (b).

 
Paper H207

6

ANNUAL REPORT

Report by the Director of Corporate Services attached. 

 
Paper H208

 7

INTERNAL AUDIT – FOLLOW UP OF ‘NOT ACCEPTABLE’ REPORTS

Report by the Director of Finance attached.

 
Paper H209

8

INTERNAL AUDIT STRATEGY AND AUDIT PLAN FOR 2009/10

Report by the Director of Finance attached.

 
Paper H210

9

BUDGET SCRUTINY – STAFFING AND OTHER COSTS

Report by the Director of Finance attached. 

Paper H211

10

FINANCE AND PERFORMANCE MANAGEMENT – QUARTERLY MONITORING REPORT

Joint report by the Director of Finance and the Director of Corporate Services attached.

Paper H212

11

PERFORMANCE MANAGEMENT – TARGET SETTING AND KEY PERFORMANCE INDICATOR BASKET FOR 2009/10

Report by the Director of Corporate Services attached.

 
Paper H213

12

DATA QUALITY

Report by the Director of Corporate Services attached. 

 
Paper H214

13

BABERGH’S PROGRESS ON EQUALITIES AND DIVERSITY

Report by the Deputy Chief Executive attached.

Paper H215

14

ANNUAL REPORT ON THE COUNCIL’S PROCUREMENT STRATEGY ACTION PLAN (2008/2011)

Report by the Procurement Task Group attached.

15

COUNCILLOR CALL FOR ACTION

The Director of Corporate Services to report that the “Councillor Call for Action” (CCfA) was introduced under Section 119 of the Local Government and Public Involvement in Health Act 2007 (the Act), and is to come into force on 1 April 2009. 

The Act enables any Member of the Council to refer to an Overview and Scrutiny Committee any local government matter or any crime and disorder matter which affects their Ward.

The power to refer a matter is available only where the matter is of direct concern to the Ward which the Councillor represents.  A Councillor can refer a matter even if no citizen has asked him/her to consider it, and there is no requirement for Councillors in multi-Member wards to agree – any of them can refer a matter.

The guidance on the CCfA has only just been issued and a report on the proposals as to how the process is to be managed at Babergh will be submitted to the next meeting.

Note: A buffet lunch has been arranged for Members in Committee Room 1.