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1 |
SUBSTITUTES AND APOLOGIES
Any Member attending as an approved substitute to report giving his/her name and the name of the Member being substituted.
To receive apologies for absence.
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2 |
DECLARATION OF INTERESTS
Members to declare any interests as appropriate in respect of items to be considered at this meeting.
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3 |
MINUTES
To confirm and sign the Minutes of the meetings held on 31 July and 14 August 2008 as correct records.
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4 |
PETITIONS
The Director of Corporate Services to report, in accordance with Council Procedure Rule No.13, the receipt of any petitions submitted to the Chief Executive.
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5 |
QUESTIONS FROM MEMBERS
The Chairman to answer any questions on any matters in relation to which the Council has powers or duties or which affect the District and which fall within the terms of reference of the Committee of which due notice has been given in accordance with Council Procedure Rule No.15.4 (a) and (b).
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6 |
ISSUES ARISING FROM OVERVIEW AND SCRUTINY COMMITTEES
None received.
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Paper
H87
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7 |
RECOMMENDATIONS AND REPORTS FROM COMMITTEES
(a) Significant Business Risk Refresh (Overview and Scrutiny (Stewardship) Committee Minute No.31)
The Director of Finance submitted a report (Paper H87) updating Members on the results of a strategic risks refresh exercise that has been undertaken, which has examined the current issues and challenges facing the Council.
The Committee were requested to agree to a revision to the Council’s significant business risks register (paragraph 5.9) which included a new risk theme No.10 relating to Local Response to National Issues.
The Committee, whilst accepting the basis of the report had concerns that themes No.1 (Local Government Review) and No.4 (Political and Management Leadership) had moved downwards in the risk ratings.
RECOMMENDED TO STRATEGY COMMITTEE
(1) That the significant business risk register is updated to reflect the outcomes of the latest strategic risk refresh set out in and summarised in the appendices to Paper H87.
(2) That Management Action Plans for each risk above the tolerance line are monitored by the Overview and Scrutiny (Stewardship) Committee on a quarterly basis.
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Paper
H97
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(b) Town Police Clauses Act 1847 and Local Government (Miscellaneous Provisions) Act 1976 Hackney Carriage Quantity Controls and Hackney Carriage Zoning (Licensing and Appeals Committee Minute No.5)
The Head of Natural and Built Environment submitted a report (Paper H97) advising on the outcome of a public consultation period on Hackney Carriage Quantity Controls, Zoning and related matters in the Babergh District.
The analysis report of consultation responses was attached as Appendix 1, together with full responses from Sudbury Town Council and Suffolk Constabulary as Appendix 3. The draft submission to the Secretary of State on the Hackney Carriage Zone Amalgamation was attached as Appendix 2.
RECOMMENDED TO STRATEGY COMMITTEE
That the existing quantity limitation on the number of Hackney Carriage licences issued in the District be removed at such time as (a) the Council has resolved to amalgamate Hackney Carriage Zones in the Babergh District area and (b) such resolution has been approved and commenced by Order of the Secretary of State for Transport.
RECOMMENDED TO STRATEGY COMMITTEE AND COUNCIL
That section 171(4) of the Public Health Act 1875 be applied throughout the District of Babergh to create a single controlled Zone for Hackney Carriage purposes, and that the Head of Natural and Built Environment be authorised to seek Secretary of State approval thereto in the terms set out in Appendix 2 of Paper H97.
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Paper
H99
Paper
H100
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8 |
RECOMMENDATIONS FROM TASK GROUPS AND PANELS
(a) Draft Equalities Policy and Single Equality Scheme and Action Plan
Report by the Equality and Diversity Steering Group attached.
(b) Amendments to Grants and Loans Policy for Private Sector Housing
Report by the Housing Panel attached.
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Paper
H101
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9 |
WORK PLAN
Report by the Director of Corporate Services attached. |
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Paper
H102
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10 |
LOCAL GOVERNMENT REVIEW – RESPONSE TO THE BOUNDARY COMMITTEE’S DRAFT PROPOSALS FOR SUFFOLK
Report by the Chief Executive attached. |
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Paper
H103
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11 |
HADLEIGH LEISURE FACILITY
Joint report by the Project and Programme Executive and the Head of Contract and Asset Management attached. |
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Paper
H104
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12 |
FREE SWIMMING PROGRAMME
Joint report by the Project and Programme Executive and the Head of Community Development attached.
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Paper
H105
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13 |
POLICY FOR ALLOCATING CONTRIBUTIONS SECURED UNDER SECTION 106 PLANNING OBLIGATIONS FOR AFFORDABLE HOUSING
Joint report by the Project and Programme Executive and the Head of Community Development attached.
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Paper
H106
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14 |
BABERGH DISCRETIONARY GRANTS POLICY AND UPDATE ON BUSINESS RATE RELIEF POLICY
Report by the Head of Community Development attached. |
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Paper
H107
Paper
H108
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15 |
CONSERVATION AREAS
(a) Hadleigh
Report by the Head of Natural and Built Environment attached.
(b) Woolverstone
Report by the Head of Natural and Built Environment attached.
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Paper
H109
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16 |
2008/09 CAPTIAL PROGRAMME – HOUSING REVENUE ACCOUNT
Report by the Head of Contract and Asset Management attached.
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Paper
H110
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17 |
2008/09 CAPITAL PROGRAMME – NON COMMITTED SCHEMES
Report by the Head of Contract and Asset Management attached.
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18 |
EXCLUSION OF THE PUBLIC (which term includes the press)
To consider whether, pursuant to Part I of Schedule 12A of the Local Government Act 1972, the public should be excluded from the meeting for the business specified below on the grounds that if the public were present during these items it is likely that there would be the disclosure to them of exempt information as indicated against each item.
The authors of the reports proposed to be considered in Part II of the Agenda are satisfied that the public interest in maintaining the exemption outweighs the public interest in disclosing the information. |