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BABERGH DISTRICT COUNCIL
STRATEGY COMMITTEE
MINUTES OF A MEETING OF THE STRATEGY COMMITTEE HELD IN THE COUNCIL CHAMBER, COUNCIL OFFICES, CORKS LANE, HADLEIGH ON THURSDAY, 31 MAY 2007
Quick Links
- 1 - Substitutes,
- 2 - Election of Vice-Chairman,
- 3 - Declaration of Interests,
- 4 - Minutes,
- 5 - Questions from Members,
- 6 - Issues arising from Overview and Scrutiny Committees,
- 7 - Recommendations and Reports from Task Groups/Panels,
- 8 - Work Plan,
- 9 - Hadleigh Swimming Pool Steering Group,
- 10 - 2007/08 Capital Programme,
- 11 - Capital Programme - Out-turn Expenditure for 2006/07,
- 12 - Action Out of Meeting,
- 13 - Exclusion of the Public,
- 14 - Catering Facilities at Corks Lane, Hadleigh,
- 15 - Disposal of Land at Blackfriars, Sudbury.
PRESENT: Mr N A Ridley – Chairman
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Mrs J Antill
Mr N A Bennett
Mr M P Booth
Mrs S Carpendale
Mr R E Kemp |
Mr B L Lazenby
Mr C M Spence
Mr H N Todd
Mrs S M Wigglesworth
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Dr M R Miller was unable to be present.
It was noted that in accordance with Council Procedure Rule No. 5, a substitute was in attendance as follows:-
Mr B L Lazenby (substituting for Dr M R Miller)
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RESOLVED
That Mr C M Spence be elected Vice Chairman of the Strategy Committee for the ensuing year.
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Mr B L Lazenby declared a prejudicial interest in Item No.9 – Hadleigh Swimming Pool Steering Group by virtue of being a Trustee of the South Suffolk Leisure Trust and indicated that he would not be present during consideration of the item.
Mr C M Spence and Mr R E Kemp both declared personal and prejudicial interests in respect of Item No.14 – Catering facilities at Corks Lane, Hadleigh, by virtue of being Members of Suffolk County Council and indicated that they would not be present during the consideration of that item.
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RESOLVED
That the Minutes of the meeting held on 8 March 2007 be confirmed and signed as a correct record.
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None received.
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None received.
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No Smoking Policy
Mr H N Todd, Chairman of the HR Panel, presented Paper G10 outlining the Smoke Free Regulations which have been published and which come into effect from 1 July 2007. The report outlined action required by the Council to comply with the legislation, together with further action recommended to support the Smoke Free Regulations.
RESOLVED
(1) That the Smoke Free Policy (as outlined in the Appendix to Paper G10) be adopted by the Council with effect from 1 July 2007 subject to the following amendments:
In the penultimate paragraph after the words “All staff” add the words “and Members”.
The addition of the following sentence at an appropriate point “Members who fail to comply with the Smoke-Free Policy may be in Breach of the Members’ Code of Conduct”.
That a note be added advising that the current fine is a fixed penalty notice of £50 (discounted to £30 if paid within 15 days from issue of notice) or a fine by a court not exceeding level 1 on the standard scale (up to £200).
(2) That the implications of enforcement of the Smoke-Free Policy, be covered as part of a wider report on enforcement matters to the Overview and Scrutiny (Community Services) Committee as soon as possible.
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The Head of Corporate Services submitted a report (Paper G11) on items identified for future meetings of the Strategy Committee.
It was noted that the report on the Open Space Services Contract would now be submitted to the August meeting and not the June meeting. In addition two further reports had now been identified for the June meeting on a Review of the Corporate Plan and a draft response to the Suffolk Strategic Partnership Consultation.
RESOLVED
That the Work Plan set out in Paper G11 (as amended) be noted.
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The Committee were requested to consider appointing four members to serve on the Hadleigh Swimming Pool Steering Group, the role of which is to assess the range of facilities needed to provide a modern swimming pool and any other associated activities in Hadleigh, to consider the outcome of a detailed options appraisal and select an option, based on business case assessment which meets the identified needs but minimises capital and revenue costs.
It was agreed that the Members to serve on the Hadleigh Swimming Pool Steering Group should consist of the Chairman of Strategy Committee and one each from the three political groups.
RESOLVED
That, for the current term of office, Babergh’s representatives to serve on the Hadleigh Swimming Pool Steering Group be as follows:
Chairman of Strategy Committee - Mr N A Ridley
Liberal Democrat Member - Dr M R Miller
Conservative Member - Mr B Riley
Independent Member - Mrs S M Wigglesworth
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The Head of Contract and Asset Management submitted a report (Paper G12) requesting approval to carry out Non Committed Schemes on:
It was noted that the property referred to in the first table of paragraph 4.1 should be 26 Rectory Close, Raydon and that the first column in that paragraph should refer to 2007/08 and not 2006/07.
RESOLVED
That, expenditure from the Council’s Housing Revenue Account be approved to carry out the proposed works detailed in the table in paragraph 4.1 of Paper G12.
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The Head of Contract and Asset Management and the Head of Finance submitted a joint report (Paper G13) requesting approval to expenditure variations in relation to the 2006/07 Council Housing (HRA) Capital Programme.
RESOLVED
That the adjustments to the 2006/07 HRA Capital Programme as shown in paragraph 5.1 of Paper G13 be approved.
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Hadleigh Swimming Pool
RESOLVED
That the action taken as identified in Paper G14 be noted.
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RESOLVED
That pursuant to Part 1 of Schedule 12A of the Local Government Act 1972, the public be excluded from the meeting for the items specified below on the grounds that if the public were present during these items, it is likely there would be the disclosure to them of exempt information as indicated against each item.
The Committee was satisfied that the public interest in maintaining the exemption outweighs the public interest in disclosing the information.
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The Head of Contract and Asset Management submitted a report (Paper G15) requesting approval to extend the existing Catering Contract at Babergh’s HQ by a further six months with effect from 1 July 2007.
RESOLVED
(1) That the current catering contract with Suffolk County Council Catering (SCC) be extended from 1 July 2007 to 31 December 2007 under the terms offered by the Contractor.
(2) That paragraphs 3, 4, 5 and 6 of the Council’s Contract Procedure Rules be exempted accordingly to allow the extension to be granted without the need for open competitive tendering.
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The Head of Contract and Asset Management submitted a report (Paper G16) requesting authority to dispose of land at Blackfriars, Sudbury.
RESOLVED
That the Head of Contract and Asset Management be authorised to dispose, to Knight Developments Limited, the freehold of the land shown hatched on the plan attached to Paper G16 subject to:-
(a) A consideration as agreed by the Council’s Valuer.
(b) Any other terms deemed necessary to protect the Council’s interests.
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The business of the meeting was concluded at 11.07 a.m.
Chairman
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