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BABERGH DISTRICT COUNCIL
STRATEGY COMMITTEE
MINUTES OF A MEETING OF THE STRATEGY COMMITTEE HELD IN THE COUNCIL CHAMBER, COUNCIL OFFICES, CORKS LANE, HADLEIGH ON MONDAY 5 JUNE 2006
PRESENT: Mr N A Ridley – Chairman
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Mr N A Bennett
Mr M P Booth
Mr A J Hinton
Mr J J Quinlan
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Mr D J Read
Mr H N Todd
Mrs S M Wigglesworth
Mr L H Young
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Dr M R Miller and Mr C M Spence were unable to be present.
1 SUBSTITUTES
It was noted that in accordance with Council Procedure Rule No. 5, a substitute was in attendance as follows:-
Mr J A Hinton (substituting for Mr C M Spence)
2 ELECTION OF VICE-CHAIRMAN
RESOLVED
That Mr D J Read be appointed Vice-Chairman of the Strategy Committee for the ensuing year.
3 DECLARATION OF INTERESTS
None declared.
4 MINUTES
RESOLVED
That the Minutes of the meetings held on 9 and 30 March 2006 be confirmed and signed as correct records.
5 PETITIONS
None received.
6 QUESTIONS FROM MEMBERS
None received.
7 ISSUES ARISING FROM OVERVIEW AND SCRUTINY COMMITTEES
None received.
8 EXCLUSION OF THE PUBLIC (WHICH TERM INCLUDES THE PRESS)
RESOLVED
That pursuant to Part 1 of Schedule 12A of the Local Government Act 1972, the public be excluded from the meeting for the business specified below on the grounds that if the public were present during these items it was likely that there would be the disclosure to them of exempt information as indicated against each item.
The Committee was also satisfied that the public interest in maintaining the exemption in each case outweighed the public interest in disclosing the information.
9 CONSIDERATION OF BUSINESS CASE – JOINT PROCUREMENT OF REFUSE COLLECTION SERVICES (Exempt information by virtue of paragraph 3 of Part 1)
The Minute relating to the above-mentioned item is excluded from the public record. A summary of the Minute made by the Proper Officer in accordance with sub-section 2 of Section 100(c) of the Local Government Act 1972 is set out below.
The Head of Environmental Services introduced Paper F33, a joint report with the Head of Finance, relating to the detailed Business Case developed by the Council’s Consultants, whose representative gave a presentation on the main issues identified.
Members accepted the recommendations set out in Paper F33 to approve the Business Case and progress all necessary matters appertaining to the recommendations set out therein including the continued involvement of the Procurement Task Group in the process.
10 THE PROCUREMENT OF A SINGLE CONTRACT FOR GROUNDS MAINTENANCE AND STREET CLEANSING SERVICES (Exempt information by virtue of paragraph 3 of Part 1)
The Minute relating to the above-mentioned item is excluded from the public record. A summary of the Minute made by the Proper Officer in accordance with sub-section 2 of Section 100(c) of the Local Government Act 1972 is set out below.
The Head of Environmental Services introduced Paper F34, a joint report with the Head of Leisure and Community Services, proposing that the Council moves towards a single contract for its grounds maintenance and street cleansing services.
Members accepted the recommendations set out in Paper F34, which were supported by the Procurement Task Group.
At this point the public and press were re-admitted to the meeting.
11 RECOMMENDATIONS AND REPORTS FROM COMMITTEES
The Children Act 2004 – Safeguarding Policy (Overview and Scrutiny (Community Services) Committee Minute No. 69)
In response to a query raised by Members, the position on Member training for related Child Protection issues was noted.
RESOLVED
That the safeguarding policy attached as Appendix 1 to Paper E308 be approved subject to the inclusion of details as to where to send the record of concern.
12 WORKPLAN
The Acting Head of Legal and Administrative Services submitted a report (Paper F35) on items identified for future meetings of the Strategy Committee.
Members noted that it was intended to bring to the Strategy Committee any new issues arising from the various consultation responses to the expansion of Stansted airport and any relevant reports would be programmed in as appropriate. In response to a question on the Clean Neighbourhoods Act Members noted that the implications for parishes were being taken into account by the District Council’s consultations.
RESOLVED
That the Workplan set out in Paper F35 be noted.
13 EXEMPTIONS TO CONTRACTS PROCEDURE RULES NOS. 3, 4, 5 AND 6
RESOLVED
That the action taken by the Acting Head of Legal and Administrative Services under the Council’s Scheme of Delegation and paragraph 4 of Schedule 1 of the Contracts Procedure Rules to exempt the following contracts from competitive tender on the grounds that (a) the value of extending the contract in each case is no greater than the existing contract and (b) the Council is unlikely to benefit from a reduced contract sum taking account of the cost of re-tendering be noted:-
Extension of Catering Contract with Suffolk County Council trading as Suffolk County Catering
For a period of six months from 1 April 2006.
Extension of Out of Hours, Lone Worker and Alarm Services Contract with South Norfolk Housing Partnership (now Saffron Housing Trust)
For a period of twelve months from 1 April 2006.
The business of the meeting was concluded at 3.50 p.m.
Chairman
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